Finance Workflows
Runbooks for finance staff. Each page walks you through a real recurring task end-to-end — which screen to open, which fields to fill, what the software does behind the scenes, and how to verify it landed correctly.
If you are new to the module, read these in the order listed. If you are looking up a specific task, jump straight in.
Sister reference
These runbooks sit next to the feature reference pages (Journals, Vouchers, GST, TDS and friends). The reference pages explain what each feature is; these pages explain how to use them, step by step.
Quick index
| Workflow | When you use it |
|---|---|
| Recording transactions | Every day — supplier bills, customer receipts, bank transfers, refunds. |
| Reversing and correcting | You posted the wrong amount, wrong account, or need to undo a voucher. |
| FX handling | Any foreign-currency transaction — SAR hotel bills, USD ticket blocks, period-end revaluation. |
| Month-end close | Last week of every calendar / accounting month. |
| Approving journals | Anyone who is a checker for the maker-checker flow. |
| Handling GST returns | Monthly — GSTR-1 by the 11th, GSTR-3B by the 20th. |
| Handling TDS | Any supplier payment that crosses the section 194C/194J/194Q thresholds, plus quarterly 26Q. |
Who this is for
These pages are written for accountants, cashiers, and finance managers who use the app every day. They assume you know basic double-entry accounting (debit / credit, trial balance, P&L) but do not assume you have read any of the developer documentation.
Developers looking for schema, endpoints, or migration history should start from the Finance overview and the reference pages.
Before you start
Check you have the right access. These workflows assume you are signed in as one of:
- CASHIER — can record receipts, payments, and contras; can view reports.
- ACCOUNTANT — everything CASHIER can do, plus reversals, journal entries, approvals (of other people's journals), period lock/unlock, and report exports.
- FINANCE_MANAGER — everything ACCOUNTANT can do, plus closing periods and financial years.
- CEO / GM / IT_ADMIN — super-admin override; can self-approve and self-reverse journals (break-glass only).
If a step in one of the runbooks says you are missing a permission, raise a ticket with IT — don't work around it.